Access is everything.

You can’t deliver what you can’t reach.

White 4x4 vehicle driving on a remote dirt road through a dry savannah landscape, overlaid with a glowing route line and map markers for conflict zones, medical aid, shelter, water access, and air transport.

[ Apply Now – Free 12 Month Licence for Small & Medium Sized NGOs]

So far in 2025, there have been more than 239 major attacks on aid workers, and that number is almost certainly underreported.

NGOs are still working in the world’s hardest places but with half the staff and even less budget.

Travel approvals, check-ins, and oversight are still expected. But the reality?

  • Word documents get stuck in inboxes

  • WhatsApp groups blur oversight and responsibility

  • Nobody’s sure who’s gone where, or if they’re safe

The problem isn’t you. It’s the system. Or lack of one.

Team Sherpa helps you protect your people and cut travel admin by up to 75%.

Offered Journeys App Features Include:

  • Plan, approve, and track field movement, with less risk and less admin.

    • Route planning with red/amber/green risk zones

    • Road & air travel requests with built-in approval workflows

    • Real-time journey tracking and status updates

    • Safety check-ins during transit, even offline

    • Full audit trail for compliance and duty of care

  • Know the exact location of your staff, and whether they’re safe.

    • One-tap check-in

    • Two-way safety prompts with push notifications

    • Emergency alerts for unsafe check-ins

    • Timestamped location sharing

    • Offline support with automatic sync

    • Live map overlay showing check-in status across your team

  • Coordinate securely without relying on personal WhatsApp accounts or losing critical info when staff leave.

    • Assign and track tasks with a simple Kanban board

    • Chat with individuals or teams inside the app

    • No phone numbers or personal accounts required

    • Keep all messages and task history during staff turnover

    • One shared, secure space for team coordination

    • Built for field teams — clear, secure, and easy to use

  • Among our service providers, Team Sherpa is unique in evidencing improved day-to-day security behaviour from our partners working in the highest-risk locations.

    Global Security Manager for International Development, Mott MacDonald

  • Before Team Sherpa, I'd only get a safety check on my remote field workers during their weekly office visits. Now, I have daily safety check coverage for 92% of my team. It's a Duty of Care game changer!

    Security Focal Point - South Sudan, Windle Trust International

  • I used to spend half my day chasing travel approvals and check-ins. Now it’s all in one place — submitted, approved, and tracked. We’ve reclaimed hours each week, and it actually sticks when staff change over.

    Operations Lead – Amhara, Ethiopia, International NGO

  • I like how it connects me to what is happening in the field even when I'm working from home. The daily collection, even of small bits of information, quickly generates a comprehensive picture of our social and environmental landscape - even at this very early exploration stage.

    SVP Exploration, ANS Exploration - Tigray, Ethiopia

NGO fieldworker using Team Sherpa app to submit a safety check-in, with a "We're Safe" confirmation and thumbs-up icon, set in a rural village context with local community members nearby.

Free for 12 Months — No Strings Attached

Protect your team without draining your budget.

We’re offering full access to the Journeys App completely free for 12 months.
No card. No fine print. Just better duty of care, made simple.

Why?

Simple - Ubuntu: I am because we are.

What’s that actually worth?

  • We’d typically charge £300 per month for these features.

  • NGOs report saving 2–3 hours per day on travel admin ~ £5,000 per year.

  • Knowing the exact location of your staff in distress? Difficult to put a figure on that one.

Frequently Asked Questions

  • We’ll invite you to book a short video call (30–45 mins). It’s a chance to walk you through the Journeys App, answer your questions, and understand if this offer is the right fit for your team.

  • No. It’s an introductory call - part walkthrough, part mutual discovery. We’ll explain how the tool works, what it can do for your team, and give you space to ask practical questions. We also want to hear about your operations so we can make sure it’s a good fit.

  • Small to mid-sized international NGOs working in fragile, remote, or medium-risk environments. You don’t need to be a security-focused org — we support programs, ops, logistics, and outreach teams as well.

  • Not necessarily. Many NGOs use journey management in medium-risk areas — to bring structure, visibility, and accountability to their field movement. You don’t need daily emergencies to benefit from it.

  • This offer supports organisations with 20–50 users. If you need more, talk to us — we may be able to accommodate larger teams under a fair usage policy.

  • Yes. You’ll get full access to the Journeys App (including safety check-ins, route planning, and travel approvals) at no cost. No credit card required. No automatic billing.

  • Yes. You’re free to stop using the platform whenever you choose. We’ll also provide the option to export your data or request deletion in line with GDPR standards.

  • You’ll have the option to continue on a paid plan. For organisations who’ve actively used the tool, we may offer a reduced renewal rate. There’s no obligation to continue.

  • We treat all users (free or paid) with the same data protection standards. This includes encrypted storage, GDPR compliance, role-based access controls, and the ability to delete or anonymise your data at any time.

  • Yes, just three short check-ins across the year (about 30–45 minutes each) to gather feedback on how the tool is working for you. If you love it, we’d also appreciate referrals or testimonials, but there’s no obligation.

  •  The Journeys App is part of the Team Sherpa platform, which supports security, access, and engagement in complex environments. You’ll be using just one module — focused on journey management — with the same quality and security we provide to full platform clients.